Making University Orientation Smoother for Everyone
When you’re welcoming hundreds or thousands of new students, the logistics behind the scenes matter just as much as the welcome at the front door. And without the right systems in place, orientation can feel more chaotic than connected.
Where Orientation Gets Complicated—Fast
Check-In Bottlenecks Undermine the Experience
Long lines and unclear directions at check-in create unnecessary stress—for students and your team. When the first impression is confusion, it’s harder to build a connection later.
No Role Clarity at a Glance
Your event includes students, orientation leaders, faculty, staff, and guest speakers. If you’re not using role-specific badges or access controls, it becomes difficult to manage movement and expectations across campus.
Session Attendance Is Hard to Track
Whether it’s academic advising, campus tours, or safety briefings, knowing who attended what matters. Without automated tracking, it’s difficult to assess participation or follow up when it counts.
Tiered Access Isn’t Clearly Communicated
Students in specific programs—like honors, athletics, or international cohorts—often need different access levels. If you’re not flagging that at registration or check-in, you risk inconsistent messaging and missed opportunities.
Your Team Gets Pulled in Every Direction
Orientation staff and volunteers carry a heavy load. The more manual the process, the less time they have to support students in real time and adapt to unexpected needs.
Simplify Orientation, Without Sacrificing the Welcome
You can scale your orientation experience without losing the personal touch. When the right systems are in place, you create more bandwidth for connection and less room for confusion.
With tools like ours at In The Room, you can:
Streamline check-in with fast, custom event badges (printed on-site)
Assign color-coded or scan-enabled badges by role or access level
Track attendance automatically across sessions and workshops
Set up tiered access for students in special programs
Equip your orientation leaders with an event attendee management system to control group communication and logistics
All of this runs quietly in the background, giving your team more time to focus on being present and helpful.
Let Systems Handle the Structure, So You Can Focus on Students
A calm, welcoming orientation experience doesn’t come from working harder—it comes from working smarter. When logistics are organized, your entire event feels more intentional. Students feel seen and supported. Staff and volunteers have the tools they need to lead effectively. And your team can spend more time guiding students, not chasing down spreadsheets.
If your university is looking to modernize orientation and reduce the strain on staff, In The Room offers flexible tools built for higher education events. From check-in and badge management to access control and attendance tracking, we help you stay organized, so you can focus on what matters most.
Orientation is your moment to build a connection. Let us help you make it seamless.