In today’s world, identity theft and data security breaches are, unfortunately, a big concern. Providing security and peace of mind for all your guests is necessary when hosting a live event.
One way of protecting attendees is through providing higher security through live event badges. There are ways of leveraging event badge printing software to help prevent unauthorized people from entering the event. Let’s look at some ways to make event badges more secure so that you can ensure a safe and comfortable experience for your guests.
Method #1: Use Customized ID Badges
When planning your next live event, make a plan to utilize and design custom event badges. If you’re still printing plain badges on a plain white background, it’s time to rethink your badge design strategy.
Custom designed, one of a kind event badges are more difficult for outsiders to replicate. Make them even more unique by including watermarks, fine lines, or micro-features. Including these hard to recreate design elements decrease the likelihood of someone entering your event with a fake badge. Custom event badges can be designed through In The Room’s event management platform. Customized badges are also a great way to help strengthen your brand identity with all attendees and anyone else in the area.
Method #2: Printing Badges On Demand
Traditionally, event badges would be printed ahead of time by the event host, carried to the event check-in table, and distributed as guests arrived. Many event managers still shy away from the idea of printing badges on demand. Whether this is because it may make them feel less prepared, or they think things run more smoothly when everything is ready to go beforehand, on-site badge printing is not always the go-to choice.
At In The Room, we feel differently about on-demand printing. Aside from the other myriad of benefits that come with onsite printing, this process can also help to enhance your event’s security. The further in advance badges are created, the greater the opportunity for counterfeiters to replicate them, even with added advanced security features included.
Printing live event badges at the event check in kiosk not only prevents unauthorized people from entering your event but you also limit entry to the registrants who have already completed the check-in process.
Method #3: Use QR Codes
We’ve established that event badges that include difficult-to-duplicate features are hard to reproduce by fraudsters. Take it a step further by incorporating QR codes. QR codes printed onto live event badges adds additional security and helps to verify a guest’s identity.
QR codes can be scanned to check guests into your event and additionally at each individual talk, lecture, or session. Using this advanced technology, your badges will function like digital keys, allowing only authorized guests to pass through each door.
QR code scanning means there is no need for an employee stationed at every door to compare photo IDs with faces—which can be a long, tedious, and unreliable process. Instead, QR codes remove the ambiguity and ensure no one is where they shouldn’t be.
Method #4: Include RFID Scanning
Another technological detail you may include on live event badges is RFID. Radio Frequency Identification adds an extra layer of guest and live event data tracking and will further ensure everyone’s safety.
When you include an RFID chip on customized event badges, you do not have to deal with any of the trouble that human error can bring. Monitor your guests digitally to ensure that no one is wandering around in restricted areas or anywhere they are not authorized to be.
RFID is also a great way to help keep track of event speakers and other featured guests. By including an RFID chip in their badges as well you’ll be able to ensure that each session, lecture, or activity starts on time.
Event Badges: Your Key to Enhanced Security
It’s easy to get caught up in all of the details of planning a successful live event. With so much to oversee, prioritizing security may fall by the wayside. But with the prevalence of hackers and scammers, it’s crucial to strengthen security measures for the safety of your team and attendees.
Customizing live event badges helps to ensure that no unauthorized people gain entry to your event. Including elements such as watermarks and micro-features are a first line of defense against counterfeiters. Printing badges on site will also reduce the likelihood of forgeries while also streamlining and speeding up the event check-in process.
Further add to levels of safety and security by including advanced technology details like QR codes and RFID scanning. This allows you to keep track of guest movements and to digitally watch for potential security breaches. When you use all the opportunities available to enhance event security, you’ll give your guests, speakers, and yourself more peace of mind.
Infographic
Today, identity theft and data breaches are major concerns. It’s essential to ensure security for all event guests. One way to protect attendees is by implementing higher security through event badges. This infographic outlines ways to make event badges more secure.
