Event in a Box

Simplified, Plug-and-Play Registration Solution

At In The Room, we offer the ultimate Event in a Box solution, providing everything you need to deliver a smooth, professional registration experience at your event. Whether you’re organizing a workshop, a seminar, or a mid-sized conference, our all-in-one package ensures that your check-in process and badge printing are seamless, quick, and hassle-free.

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What is Event in a Box?

Our Event in a Box solution is a complete, plug-and-play setup that delivers all the tools and technology required for an efficient event registration process. With no need for complicated setups or technical expertise, this kit includes everything you need to start checking in attendees, printing badges, and managing registrations from the moment your event begins.

This solution is perfect for smaller events that prioritize fast, professional registration and customized badge printing, without the need for complex RFID tracking.

event attendance software

What’s Included in Your Event in a Box?

1. Custom Badge Printing

We provide all the equipment needed for on-site badge printing, including pre-configured printers and badge stock. Each badge can be printed with attendee names, ticket levels (VIP, General, etc.), and any additional customizations you require.

2. iPads and Registration Software

Your box includes iPads equipped with our user-friendly registration software. This allows you to check in attendees quickly, capture any last-minute information, and print badges instantly with just a few taps.

3. On-Site Support Kit

For added convenience, your Event in a Box includes backup essentials such as extra badge stock, and adapters, ensuring your registration process runs without a hitch, even in high-volume situations.

4. Plug-and-Play Setup

Everything is pre-configured and ready to go upon arrival. Just unpack your equipment, plug it in, connect, and you’re set to start registering attendees and printing badges, no technical expertise required!

5. Seamless Integration with Your Event Platform:

Our system integrates seamlessly with your event registration platform, ensuring that all pre-registered attendees are easily accessed for quick check-ins. Late or walk-in registrations can also be processed on-site in real time.

6. On-Site Internet Solutions (Optional)

In the event that your venue has limited or unreliable internet, we offer a portable internet setup option to ensure your registration process runs smoothly without delays.
live event data capture
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Why Choose Event in a Box?

  • Fast and Easy Registration: Our system is designed for quick, seamless check-ins, allowing you to avoid long lines and ensure a smooth entry experience for all attendees.
  • Customizable Badge Printing: Personalize your badges with attendee names, ticket levels, or even sponsor logos to create a professional, branded experience.
  • Hassle-Free Setup: Everything is pre-configured for you. Simply plug in the equipment, and you’re ready to start registering attendees.
  • No Technical Expertise Required: We handle all the tech prep for you, so your team can focus on delivering a great event without worrying about the logistics.
  • Scalable for Small to Mid-Sized Events: Whether your event has 50 attendees or 500, our Event in a Box solution scales to meet your needs.

Perfect for Events Like:

  • Workshops and Seminars: Manage registrations and print professional badges on-site for small, focused events.
  • Mid-Sized Conferences: Ensure smooth check-ins and badge printing for up to several hundred attendees, without the need for complex tech.
  • Corporate Events: Streamline your internal events with easy registration and personalized badge printing for employees or clients.

With In The Room’s Event in a Box, you can deliver a professional, seamless registration experience for your attendees. From fast check-ins to custom badge printing, our plug-and-play solution ensures that your event runs smoothly from the moment your doors open.

Event In A Box – FAQs

1. What is Event In A Box?

Event In A Box is a turnkey solution designed for small to mid-sized events, providing all the hardware and software you need to manage event registration, badge printing, and attendee check-in with ease. It’s a plug-and-play kit that allows you to run your event smoothly without the need for on-site technical staff.

2. What’s included in the Event In A Box kit?

The Event In A Box kit comes fully equipped with:

  • iPads: For seamless check-in, badge printing, and attendee management.
  • Badge Printers: To instantly print personalized badges for attendees.
  • Pre-configured Software: Ready to go with your event details, ensuring a quick and easy setup.

Virtual support is also available to help with any issues during your event.

3. What types of events is Event In A Box ideal for?

Event In A Box is perfect for small to mid-sized events that don’t require extensive on-site technical support but still need professional registration and badge printing. It’s ideal for:

  • Workshops
  • Corporate Meetings
  • Seminars
  • Smaller Conferences

4. How easy is it to set up Event In A Box?

Setting up Event In A Box is incredibly simple:

  • Unbox and plug in the equipment.
  • Follow a few easy steps to set up the software (which is pre-configured for your event).
  • Start registering attendees and printing badges within minutes. You don’t need any technical expertise to get everything running.

5. Do I need on-site technical staff to use Event In A Box?

No, you don’t need on-site technical staff. Event In A Box is designed to be completely plug-and-play, with easy-to-use software and pre-configured hardware. If you run into any issues, we provide virtual support to help resolve them quickly.

6. How does badge printing work with Event In A Box?

With Event In A Box, badge printing is integrated into the registration process:

  • When attendees check in, their badges are printed on the spot with their name, ticket type, and any other personalized details.
  • Custom branding: You can include logos or sponsor branding directly on the badges.

7. Is Event In A Box customizable for my event?

Yes! Event In A Box is fully customizable for your event. We pre-configure the software with your specific event details, such as:

  • Attendee information
  • Badge designs
  • Session schedules This ensures that everything is ready to go when you receive the kit.

8. How do I manage attendee check-ins with Event In A Box?

Managing check-ins is simple with Event In A Box:

  • Attendees check in using the iPads, which are equipped with pre-loaded event data.
  • The iPads also function as scanners for attendee QR codes or barcodes, ensuring quick and easy check-in.
  • All check-in data is synchronized in real time, ensuring you always have an up-to-date view of who is attending

9. Can Event In A Box track session attendance?

While Event In A Box focuses on registration and badge printing, you can use the iPads as scanners to track session attendance. Attendees’ badges can be scanned as they enter different sessions, providing insights into their participation.

10. What kind of support do you offer with Event In A Box?

We provide virtual support for the duration of your event. If you run into any setup issues or need assistance during the event, our team is just a call or chat away to help troubleshoot and ensure everything runs smoothly.

11. Can sponsors benefit from Event In A Box?

Yes! With Event In A Box, you can offer branding opportunities to your sponsors:

  • Custom logos on badges: Print sponsor logos directly on attendee badges.
  • Branded check-in screens: Display sponsor branding on the iPads during attendee check-in, offering high visibility to your sponsors.

12. How does Event In A Box simplify event management?

Event In A Box simplifies event management by providing:

  • All-in-one hardware: No need to source different equipment.
  • Pre-configured software: Ready to use with your event details, minimizing setup time.
  • Easy check-in and badge printing: Manage attendees effortlessly, ensuring a professional and seamless experience from start to finish.

13. Can I upgrade from Event In A Box to a larger event solution?

Yes! If your event grows beyond the capabilities of Event In A Box, we offer larger event solutions like our RFID tracking and more advanced management systems. These can handle higher attendee volumes and provide deeper insights into engagement and behavior.