Onsite Event Management Software Features
Transform Your Event with In The Room’s Comprehensive Solutions
At In The Room, we provide a full suite of event management solutions designed to enhance every aspect of your event experience. Whether you’re running a small workshop or a large-scale conference, our technology ensures seamless registration, real-time attendee engagement, and powerful data insights that drive event success. Discover the features that set us apart.
Event Registration and Badge Printing
Efficient registration is the backbone of any event, and In The Room ensures your check-in process runs smoothly from start to finish.
- Seamless Registration: Handle everything from attendee check-ins to on-the-spot badge printing with our user-friendly platform.
- Customizable Badges: Personalize badges with attendee details, ticket types (VIP, General, etc.), sponsor logos, and more.
- Fast, Scalable Check-In: Whether you have 10 or 10,000+ attendees, our system easily scales, with the ability to add multiple check-in stations to avoid bottlenecks and long wait times.
Multi-Functioning QR Technology
Our Multi-Functioning QR Codes bring simplicity and versatility to your event management and attendee engagement.
- Digital Business Cards: Attendees can use a single QR code as a digital business card, sharing their contact information—including name, email, phone number, and social media handles—instantly. The data can be downloaded directly to a smartphone for easy follow-up after the event.
- Session Tracking: The same QR code can be used for session check-ins, allowing you to track attendee participation in specific sessions or workshops.
- Real-Time Data Access: Attendees’ details are immediately captured and stored, enabling real-time insights into attendance and engagement.
Custom Survey Questions
Gain valuable insights into your attendees by integrating Custom Survey Questions into your event registration and check-in process.
- Targeted Data Collection: Customize your survey to ask relevant questions such as how attendees found your event, what type of business they run, what they are hoping to get out of the event, and more.
- Actionable Insights: Use survey responses to tailor your event offerings, improve future events, and create personalized follow-ups for attendees.
- Vendor Monetization: Offer sponsors or vendors the ability to include survey questions that help them understand attendee needs, interests, or preferences—resulting in more valuable connections.
VIP and Tiered Upsells
Increase your event revenue by offering seamless upgrades to different attendee tiers, such as VIP, Super VIP, or any custom levels.
- Targeted Upsells: Attendees are shown available upgrade options based on their current ticket level, and only the relevant options are displayed. For example, non-VIP attendees see all options, while VIPs may only see Super VIP upgrades.
- Instant Badge Updates: Once an upgrade is purchased, the attendee’s badge is immediately updated to reflect their new status, granting them access to additional perks.
- In-App Payment: All upgrades are processed securely in-app, making the process fast and simple for both attendees and organizers.
Real-time data & Analytics
Leverage the power of real-time data to make informed decisions during your event.
- Live Attendee Tracking: Track exactly who is attending sessions, workshops, or networking events, and adjust your strategies as needed.
- Session Engagement: Identify which sessions are drawing the largest crowds and which may need more promotion.
- Optimized Food and Beverage: Adjust catering orders in real-time based on actual attendance data to minimize waste and reduce costs.
- Actionable Insights: Use real-time data to send targeted messages, re-engage absent attendees, or highlight important offers.
Vendor Scanning and Monetization
Maximize sponsor and vendor engagement with our flexible vendor scanning and monetization options.
- QR Code Vendor Scanning: Sponsors and vendors can scan attendee badges to capture their contact information, offering a seamless lead generation process.
- Real-Time or Post-Event Access: Vendors can either collect attendee data in real-time during the event or access it post-event, allowing attendees to focus on the main event content without distraction.
- Sponsor Branding: Offer sponsors the opportunity to display custom branding during check-in or have their logos printed on attendee badges in real time for increased visibility.
Event in a Box: Plug-and-Play Setup
For smaller events, our Event in a Box offers a complete, plug-and-play solution that requires minimal setup and support.
- Complete Kit: Includes all necessary hardware (iPads, badge printers, scanners) pre-configured for seamless use.
- Virtual Support: Our team provides remote support during your event, ensuring that any issues are quickly resolved without the need for on-site assistance.
- Perfect for Small to Mid-Sized Events: Ideal for events where on-site support isn’t necessary but professional registration and badge printing are key.
Full-Service RFID Solutions
For larger, high-stakes events, our Full-Service RFID Solutions provide complete on-site support and real-time attendee tracking.
- RFID Badges and Tracking: Monitor attendee movement across your event with high accuracy, gathering data on session attendance, foot traffic, and engagement.
- On-Site Experts: Our team of RFID specialists, including one of our founders, will be present to manage registration, real-time tracking, and event strategy.
- Actionable Event Data: Receive detailed reports on session engagement, speaker performance, and overall attendee behavior, helping you optimize future events.
White Glove Service
For larger events that require a more hands-on approach, our White Glove Service ensures everything runs perfectly.
- On-Site Setup and Support: One of our team members will manage the complete event check-in and registration process on-site, handling all technical aspects.
- Tailored Event Management: We’ll customize the service to fit your event’s specific needs, whether it’s setting up check-in stations, managing badge printing, or handling VIP logistics.
Why Choose In The Room?
At In The Room, we provide a range of scalable event solutions that enhance every aspect of your event—from attendee registration and engagement to sponsor monetization and real-time analytics. Whether you’re hosting a small seminar or a large-scale conference, our comprehensive platform helps you deliver a seamless experience, optimize engagement, and unlock new revenue streams.